Document Management System
In the quest of trying to find a document solution that would integrate with our accounting system, we created incArchivador. Designed to integrate with any database, your files will be stored consistently by every employee.
In the quest of trying to find a document solution that would integrate with our accounting system, we created incArchivador. Designed to integrate with any relational database system, your files will be stored consistently with defined taxonomies.
Our system is designed so importing invoices, or documents you want filled with the invoice, would start by selecting the document type known as a taxonomy. The taxonomy would then have you select the invoice number… based upon this information we can file the invoice by date adding tags to the file name indicating the invoice number and customer.
Paperless is a dream without a purpose. Mobility can be the reason to go paperless – no matter where you are, you have the documents needed.
As a document management system for the enterprise, incArchivador is built on a solid role based multiuser security system. While ensuring controlled access to the information it contains, it also has detailed logging abilities to see exactly who did what when.
A core demand was multiuser – multiple users should be able to access the same data at the same time.
Users are assigned to groups. The permissions are given to groups not users. This forces role based permissions.
Security is hinged on passwords. We enforce password complexity and aging requirements that can be configured by administrator.
Access to the system is controlled by device. A user can be flagged to add a computer on login.
The logs create an audit trail of user actions, changes, and errors. These logs can be filtered to isolate and understand the ocean of data.
Securable are defined permissions for a group that include create, read, update, and delete access.
The document system in incArchivador is based around taxonomies for the grand plan on how files are organized.
As the foundation for defining groups of documents, taxonomies also define the folder and file name as well.
Lookups can access invoice information to populate the folder and file name with date, customer, and invoice number.
The fields in folder and file names can be entered by the users. Field types define the data type and validations.
Lookups on other databases – we support MS SQL, MySQL, OLE DB, and ODBC. This makes it possible to connect to most systems.
Documents can be checked out and checked in. This allows the document system to track and access revisions.
Our system provides a file browser recursive search. Locating documents is simple and efficient.
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